Forms

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Accessibility resources
Accessibility Resources Application

Use this form to submit an Accessibility Resources Application. Documentation can be attached to the application or submitted separately. If needed, the Request for Documentation Form can be used for medical professional/diagnostician documentation.

More information about this process can be found in the Accessibility Resources - Student Responsibilities

Request for ATI Testing Accommodations This form can be used to request accommodations for the nursing program ATI entrance exam
Tuition Waiver This form can be used to request a tuition waiver for students with vision or hearing loss
Admissions
High School Transcript/GED Request Form  
Department of Health Background Study Request Use this form to request a Dept. of Health Background Study. More information can be found in the Background Study Frequently Asked Questions.
Immunization Record  
Immunization Form  
GED Request - Minnesota  
GED Request - North Dakota  
Visiting Student Application This application is for students who wish to enroll in courses at M State (up to 7 credits per term) and not seeking a degree.
Appeals
Academic and Student Services Appeal - Level One  Use this form to appeal an exception to a current M State policy. Examples include grade appeals, add/drop/withdraw, medical withdrawal, refunds for dropped courses, etc.
Academic and Student Services Appeal - Level Two  If you are requesting the decision to a Level One appeal be reconsidered based on additional documentation you are submitting, please use this form. A Level One appeal must already be on file and have been reviewed.
Suspension Appeal (Satisfactory Academic Progress/SAP) 

Use this form to request an early return after an Academic Suspension and/or to request reinstatement of financial aid following a suspension.

If at least one semester has passed since your academic suspension, you do not need to appeal to return and register for classes. However, if you wish to use financial aid to help pay for your education, you will need to submit a SAP appeal upon your return no matter how much time has passed since you last attended M State.

You will need the following information to complete the Satisfactory Academic Progress Appeal:

1.Explanation of why you were not able to maintain satisfactory academic progress. Write your explanation in Microsoft Word so you can review it. Then copy and paste it into the form.

2. Documentation that supports your explanation. Documentation is required for financial aid consideration. Examples include: summary of medical appointments, letters from doctors or other health providers, an obituary or funeral service program, legal documents or other items that support your description of what prevented you from maintaining satisfactory academic progress.

3. Meet with your academic advisor and create an academic plan, i.e., a list of courses you will be taking when you return. Your plan must demonstrate continued progress toward completing your program requirements. You will need to list these courses (the subject, number, title and credits, such as ENGL1101 College Writing, 3 credits) on the appeal form.

Emergency assistance

Application for Emergency Assistance

Financial aid
Financial Aid Forms 2021-2022 Notes
Maximum Time Frame Appeal  
Minnesota State Grant Student Eligibility Questionnaire  
Parent Plus Loan Request Form  
Untaxed Income Verification  
Request for Information  
Non-Filing Tax Request Form  
Satisfactory Academic Progress Appeal Request  

2021-2022 Postsecondary Child Care Grant Program Application

 
Financial Aid Forms 2022-2023       Notes
2023 Maximum Time Frame Appeal                                                      
2023 Minnesota State Grant Student Eligibility Questionnaire                 
2023 Parent Plus Loan Request                                                            
2023 Untaxed Income Verification                                                         
Non-filing Tax Request Form  
Satisfactory Academic Progress Appeal Request Use SAP Appeal Request from 2021-22 table (above)

2022-2023 Postsecondary Child Care Grant Application

 
Graduation and transfer
Graduation Application Fill out this form if you are ready to graduate. See application deadlines listed below.
Transcript Request
Use this link to order an official copy of your M State transcript to be sent to another college or university, a current or potential employer, or another recipient. Transcripts are processed through Parchment.com. You will need to create an account using a valid email address and pay the associated fee using a credit or debit card. Transcripts are delivered in a secure electronic format to most recipients for a charge of $5 per transcript. Transcripts that need to be printed and mailed will incur additional costs.

Note: This form is not needed when transferring credits between Minnesota State institutions.

Replacement Diploma Request

Complete this form to request a replacement printed diploma.

Note: A fee will be assessed for this.

Graduation Application Deadlines

Fall 2022

Priority Deadline: September 16, 2022

Credential Deadline: September 17, 2022 – January 31, 2023

Spring 2023

Priority deadline: February 3, 2023

Credential Deadline: February 4, 2023 – July 1, 2023

Summer 2022

Priority deadline: March 10, 2023

Credential deadline: March 11, 2023 – September 20, 2023

 

Laptop/technology assistance
Laptop/Technology Loan Agreement Form This form serves as an agreement between M State and a student for loaning college laptop/technology equipment
Reciprocity

Reciprocity Application - North Dakota

Note: South Dakota and Wisconsin students will automatically receive reciprocity at M State.

Student complaint, grievance or informal concern
Student Complaint, Grievance or Informal Concerns Form Use this form to file a student complaint, grievance or informal concern. For additional information, please see the Student Handbook section titled Student Complaints, Grievances and Informal Concerns.
Student records

Student Record Changes

Add A Major  Use this form to add another major to your record.
Change of Major/Program or Semester Use this form to change the major on your record.
Change of Address and/or Phone  Use this form to change the address and/or phone number on your record.
Change of Advisor Use this form to change the advisor on your record.
Change of Name Use this form to change your name on your record.
Change of Home Campus Use this form to change your home campus.
Preferred Name Request  Use this form if you want to change your preferred name.

Academic Record Forms

Academic Forgiveness Use this form to request a one-time opportunity to establish a new grade point average (GPA).
Audit Grade Use this form to request to audit a class for no credit.
Credit for Prior Learning Request Use this form to request a credit by evaluation. There is a $50 per credit fee.
Enrollment Verification Use this form to request verification of enrollment be sent to insurance companies and etc.
eTranscript Request Fill out this form to ask M State Records to transfer in credits from another Minnesota State college that is not showing on your Degree Audit Report (DARs)
Release of Information Use this form to release your academic record to specific individuals/institutions.
Repeat of Course  Use this form to request that a repeated course show as a repeat on your transcript. Use only for past courses.
National Student Clearinghouse - Student Link Use this link to access your record via National Student Clearinghouse.
National Student Clearinghouse - Employer Link Use this link to verify degrees of our students via National Student Clearinghouse.
Veterans Services

Veteran Benefits Sign-up Form

Waiver of fees
Student Parking Waiver Request Use this form to request a waiver of the parking lot fee assessed to all registered students.