Forms

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Accessibility resources

Accessibility Resources Application	Use this form to submit an Accessibility Resources Application. Documentation can be attached to the application or submitted separately. If needed, the Request for Documentation Form can be used for medical professional/diagnostician documentation. More information about this process can be found in the Accessibility Resources - Student Responsibilities
Request for ATI Testing Accommodations	This form can be used to request accommodations for the nursing program ATI entrance exam
Tuition Waiver	This form can be used to request a tuition waiver for students with vision or hearing loss

Admissions

High School Transcript/GED Request Form
Department of Health Background Study Request	Use this form to request a Dept. of Health Background Study. More information can be found in the Background Study Frequently Asked Questions.
Immunization Record
Immunization Form
GED Request - Minnesota
GED Request - North Dakota
Visiting Student Application	This application is for students who wish to enroll in courses at M State (up to 7 credits per term) and not seeking a degree.

Appeals

Academic and Student Services Appeal - Level One	Use this form to appeal an exception to a current M State policy. Examples include grade appeals, add/drop/withdraw, medical withdrawal, refunds for dropped courses, etc.
Academic and Student Services Appeal - Level Two	If you are requesting the decision to a Level One appeal be reconsidered based on additional documentation you are submitting, please use this form. A Level One appeal must already be on file and have been reviewed.
Suspension Appeal (Satisfactory Academic Progress/SAP)	Use this form to request an early return after an Academic Suspension and/or to request reinstatement of financial aid following a suspension. If at least one semester has passed since your academic suspension, you do not need to appeal to return and register for classes. However, if you wish to use financial aid to help pay for your education, you will need to submit a SAP appeal upon your return no matter how much time has passed since you last attended M State. You will need the following information to complete the Satisfactory Academic Progress Appeal: 1.Explanation of why you were not able to maintain satisfactory academic progress. Write your explanation in Microsoft Word so you can review it. Then copy and paste it into the form. 2. Documentation that supports your explanation. Documentation is required for financial aid consideration. Examples include: summary of medical appointments, letters from doctors or other health providers, an obituary or funeral service program, legal documents or other items that support your description of what prevented you from maintaining satisfactory academic progress. 3. Meet with your academic advisor and create an academic plan, i.e., a list of courses you will be taking when you return. Your plan must demonstrate continued progress toward completing your program requirements. You will need to list these courses (the subject, number, title and credits, such as ENGL1101 College Writing, 3 credits) on the appeal form.

Emergency assistance

Application for Emergency Assistance

Financial aid

Financial Aid Forms 2021-2022	Notes
Maximum Time Frame Appeal
Minnesota State Grant Student Eligibility Questionnaire
Parent Plus Loan Request Form
Untaxed Income Verification
Request for Information
Non-Filing Tax Request Form
Satisfactory Academic Progress Appeal Request
2021-2022 Postsecondary Child Care Grant Program Application

Financial Aid Forms 2022-2023	Notes
2023 Maximum Time Frame Appeal
2023 Minnesota State Grant Student Eligibility Questionnaire
2023 Parent Plus Loan Request
2023 Untaxed Income Verification
Non-filing Tax Request Form
Satisfactory Academic Progress Appeal Request	Use SAP Appeal Request from 2021-22 table (above)
2022-2023 Postsecondary Child Care Grant Application

Graduation and transfer

Graduation Application	Fill out this form if you are ready to graduate. See application deadlines listed below.
Transcript Request	Use this link to order an official copy of your M State transcript to be sent to another college or university, a current or potential employer, or another recipient. Transcripts are processed through Parchment.com. You will need to create an account using a valid email address and pay the associated fee using a credit or debit card. Transcripts are delivered in a secure electronic format to most recipients for a charge of $5 per transcript. Transcripts that need to be printed and mailed will incur additional costs. Note: This form is not needed when transferring credits between Minnesota State institutions.
Replacement Diploma Request	Complete this form to request a replacement printed diploma. Note: A fee will be assessed for this.

Graduation Application Deadlines

Fall 2022

Priority Deadline: September 16, 2022

Credential Deadline: September 17, 2022 – January 31, 2023

Spring 2023

Priority deadline: February 3, 2023

Credential Deadline: February 4, 2023 – July 1, 2023

Summer 2022

Priority deadline: March 10, 2023

Credential deadline: March 11, 2023 – September 20, 2023

 

Laptop/technology assistance

Laptop/Technology Loan Agreement Form

This form serves as an agreement between M State and a student for loaning college laptop/technology equipment

Reciprocity

Reciprocity Application - North Dakota

Note: South Dakota and Wisconsin students will automatically receive reciprocity at M State.

Student complaint, grievance or informal concern

Student Complaint, Grievance or Informal Concerns Form

Use this form to file a student complaint, grievance or informal concern. For additional information, please see the Student Handbook section titled Student Complaints, Grievances and Informal Concerns.

Student records

Student Record Changes

Add A Major	Use this form to add another major to your record.
Change of Major/Program or Semester	Use this form to change the major on your record.
Change of Address and/or Phone	Use this form to change the address and/or phone number on your record.
Change of Advisor	Use this form to change the advisor on your record.
Change of Name	Use this form to change your name on your record.
Change of Home Campus	Use this form to change your home campus.
Preferred Name Request	Use this form if you want to change your preferred name.

Academic Record Forms

Academic Forgiveness	Use this form to request a one-time opportunity to establish a new grade point average (GPA).
Audit Grade	Use this form to request to audit a class for no credit.
Credit for Prior Learning Request	Use this form to request a credit by evaluation. There is a $50 per credit fee.
Enrollment Verification	Use this form to request verification of enrollment be sent to insurance companies and etc.
eTranscript Request	Fill out this form to ask M State Records to transfer in credits from another Minnesota State college that is not showing on your Degree Audit Report (DARs)
Release of Information	Use this form to release your academic record to specific individuals/institutions.
Repeat of Course	Use this form to request that a repeated course show as a repeat on your transcript. Use only for past courses.
National Student Clearinghouse - Student Link	Use this link to access your record via National Student Clearinghouse.
National Student Clearinghouse - Employer Link	Use this link to verify degrees of our students via National Student Clearinghouse.

Veterans Services

Veteran Benefits Sign-up Form

Waiver of fees

Student Parking Waiver Request

Use this form to request a waiver of the parking lot fee assessed to all registered students.