Counselors

NOTE: Visit the CEP COVID-19 FAQs page for updates on fall 2020 eligibility requirements.

Who is eligible to apply?

Senior students must have a 2.8 GPA, and junior students must have a 3.2 GPA to be eligible to apply to the Concurrent Enrollment Program (CEP).

Application and assessment testing

The Accuplacer assessment and ACT allow the college to place students in appropriate-level coursework. Every student who would like to enroll in a concurrent course must complete the Accuplacer unless he or she has a qualifying ACT or MCA score. The Accuplacer is a web-based assessment that evaluates academic abilities in reading, writing and mathematics. It is not a pass/fail test and does not have a time limit.

Accuplacer, ACT and MCA score requirements

Accuplacer Next-Gen Reading - 250 or higher

ACT Reading - 21 or higher

ACT English - 18 or higher

MCA Reading - 1047 or higher

Accuplacer Next-Gen Math- varies based on course: see cut score guide

MCA Math - 1158 or higher (College Algebra)

*Math scores vary based on the math course prerequisites.

Optional tools to ensure students understand college expectations

College Readiness Self Assessment

Students can use this free online self-assessment tool to learn about college expectations and reflect on their college readiness. Students will be emailed a certificate of completion and high schools can choose to require students to print or forward their certificate to verify participation in the self-reflection module.

M State K12 Program Agreement of Understanding

Both the student and parent/guardian will read and sign the form and return it to the high school. This measure requires the student and parent/guardian to understand college expectations and take responsibility for effort and engagement in the college course.

Student application and request to test form

Students can fill out either the online or printable form to apply for M State's Concurrent and/or eCampus in the High School programs and request to take the Accuplacer.

Note: Only new concurrent students need to apply and test. If a student has already been accepted to the program and taken concurrent courses, they do not need to resubmit this form.

Course Eligibility and Appeals
Accuplacer assessment resources

Application and Accuplacer process

  1. Student fills out the Application and Request to Test Form
  2. Student's high school transcripts are scanned or faxed to M State
  3. The high school will receive a spreadsheet back in approximately one week with student IDs and testing instructions
  4. Student takes the Accuplacer test online
  5. After testing is completed, counselors print the score reports for their records

To schedule Accuplacer testing for your students, contact Erin Warren at 218.736.1569 or erin.warren@minnesota.edu

Registration process

  1. Students complete the application and Accuplacer process (listed above)
  2. The high school's point of contact/counselor confirms CEP courses for the upcoming term and registration forms are sent via email (refer to the CEP Process Timeline for dates)
  3. The high school's point of contact/counselor lists eligible students on the registration request form (must use M State's forms) and submits it to the college's associate registrar
  4. The associate registrar verifies student eligibility and officially registers students
  5. The high school's point of contact/counselor is mailed official class lists to review for accuracy and must contact the associate registrar with any changes. If a student is not on the official class list after the drop/add deadline, they will not receive credit for the course. Concurrent instructors should also check class lists for accuracy via D2L Brightspace.

Note: Class sizes cannot exceed the course cap due to faculty contractual rules that the college must follow. If the number of students is too large to fit in one class, another section will be added.

Counselor forms and resources

Academic progress

The college evaluates student satisfactory academic progress after each term. If a student has not met either the college's GPA or completion percentage standard, the student will be placed on warning status for one evaluation period.

GPA Minimum Requirements:

  • 0-5 credits - 0.00
  • 6-23 credits - 1.75
  • 24 or more credits - 2.00

Minimum Required Completion:

  • 0-5 credits - 0 percent
  • 6-23 credits - 58 percent
  • 24 or more credits - 66.6 percent

Students on warning status are eligible to continue taking concurrent courses. If at the end of the warning period the student meets both the cumulative GPA and completion percentage, the warning status is ended and the student is returned to good standing. If at the end of the warning period a student has not met the requirements, the student shall be suspended and not able to register for one calendar year unless he or she appeals the suspension. Click here to find out more in the student handbook. Please note that a student's academic standing at M State is in effect at all colleges and universities in the Minnesota State system.

Transcript requests

How to request transcripts to a college or university not in the Minnesota State system

Go to the M State forms page and click on "Transcript Request" under the "Graduation and Transfer" heading. Requests will be processed within 72 hours.

How to request transcripts to a college or university within the Minnesota State system

If applying to another institution within the Minnesota State system, students do NOT need to request a transcript online because the college or university will have access to their Minnesota State eTranscript.

Counselor responsibilities

Every district must assign a point of contact for their school, which can be a counselor, instructor or administrator. The designated contact is vital to the program's success and serves as the key connection between the high school students, high school instructors and M State.

The high school key contact will:

  • Assist students in registration, testing, appeals, etc.
  • Follow M State's concurrent enrollment process timeline, which can be found at www.minnesota.edu/ceptimeline
  • Confirm courses every term
  • Submit appeals
  • Submit waiver requests for 9th and 10th grade students and 50 percent course enrollment
  • Review class list(s) for accuracy and communicate any student drop, add and withdrawals
  • Distribute class lists to instructors for final grade entry and follow up to ensure class lists are submitted to M State's registrar by the deadline (see page 5)
  • Share information and program updates with CEP instructors
  • Communicate and respond in a timely manner
  • Be educated on FERPA laws and collect and store Release of Information Forms
  • Coordinate visits with CEP staff for concurrent enrollment presentations to high school students, parents, instructors, counselors and administration
  • Collect and store Student Rights and Responsibilities (optional)

Please refer to the M State CEP Handbook for more details on forms and processes.