1. Apply Online
Complete the online application for admission to M State.
2. Submit Transcripts
College/University Transcripts: Request an official transcript from your previous institution(s). The official transcript MUST come in a sealed envelope addressed from your previous institution and mailed directly to:
M State Processing Center
PO Box 309
Perham, MN 56573
MnSCU Transcripts: If you have taken courses at another institution that is part of the Minnesota State Colleges and Universities (MnSCU) system, M State is able to access your transcript electronically, as long as you do not have an outstanding financial obligation at that college or university. (Please note that the University of Minnesota is not part of the MnSCU system.) You will not need to request transcripts from these institutions. However, it is your responsibility to notify us of new or updated transcripts that become available electronically after initial admission to M State. Please use the eTranscript Request Form (found under Registration Forms and eForms) to notify us of eTranscripts that become available.
International Transcripts: Transfer of credit for courses taken at institutions outside the United States will be based on evaluation by an international evaluating agency such as WES or ECE. If you wish to have these credits evaluated, it is your responsibility to obtain a course-by-course evaluation from one of these agencies and provide it to M State.
Transcripts from Institutions Not Regionally Accredited: Transfer of credit for courses taken at non-regionally accredited institutions will be reviewed on a case-by-case basis. If you wish to have these courses reviewed, you will be required to provide additional documentation (course outline, instructor credentials and a course schedule) prior to decisions being made regarding transferability of these courses.
Military Transcripts: Students who wish to transfer credits earned through military education or training must request their official military transcripts be sent directly to M State Processing Center, PO Box 309, Perham, MN 56573 via the American Council on Education (ACE) Military Programs. M State awards credit for military training based on ACE recommendations. Information is available regarding military credit transfers to institutions in the MnSCU system.
Other Transcripts: If you have received credit through other agencies such as Advanced Placement (AP), the College-Level Examination Program (CLEP), DSST (Dantes), International Baccalaureate (IB), Tech Prep certificates, etc., those transcripts also should be submitted to M State for evaluation. You may also utilize Transferology for additional information about how these exams or credits will transfer to M State.
3. Review Transfer Evaluation/Interactive Degree Audit
Once all transcripts and any necessary supporting documentation have been received, your credits will be evaluated by the college's Transfer Specialist. Allow two weeks for this evaluation to be completed. After your transcripts have been evaluated, you can view your Interactive Degree Audit to see how the credits have been transferred and applied to your chosen major at M State. How to Read a DARS Audit is a helpful tutorial that can assist you in interpreting your DARS audit.
Some courses may transfer as equivalent to an M State course, some may be assigned within a Minnesota Transfer Curriculum (MnTC) goal area and others may be elective transfer credits. See the "How Will My Courses Be Evaluated for Transfer" section below for specific information.
Not every course may be applicable to your chosen major. How your transfer credits are used at M State will also change if you declare a new major.
Courses will be reviewed and considered for transfer as follows:
In addition to providing official transcripts for evaluation, students are responsible for collecting and providing necessary supporting course information to M State in order to evaluate courses for transfer. Students may be asked to provide a course outline or syllabus, course description or other materials for transfer consideration.
As provided in the M State Transfer of Credit Procedure (found under Educational Policies), students may request further review of a course by providing additional documentation related to the course. This is especially important if the course was taken at an institution outside of the region, was taken many years ago or if there is any other reason why our transfer specialist may not have had access to detailed information about the course.
The first step in requesting further review of a course is to complete the Reevaluation of Transfer Course Request Form (found under Graduation and Transfer), along with any supporting documentation. M State's transfer specialist will review this information. If the review results in awarding an equivalency and/or MnTC goal area assignment, the student's record will be adjusted accordingly.
If further evaluation of a course does not change the outcome and you are not satisfied with the result, you have the right to appeal the transfer decision by completing the Academic and Student Services Appeal Form (found under Records Office Forms). Transfer appeals will go to the college's chief academic officer. If you are not satisfied with the college's transfer appeal decision, you may submit a request to the senior vice chancellor of academic and student affairs by completing the system level appeal form (found under the "Always Keep in Mind" section of the Transfer Action Plan). The procedure for a system-level appeal is defined in MnSCU Procedure 3.21.1 Undergraduate Course Credit Transfer.
If you received a grade of D in a course that was taken at another MnSCU institution and was assigned within any of the MnTC goal area(s), the course will transfer with the D grade regardless of your GPA at that institution. Remember that if you are completing the entire MnTC or the Liberal Arts & Sciences AA degree, the MnTC will need to be completed with a minimum 2.0 GPA.
For any other courses taken at MnSCU institutions and for all courses taken at institutions outside of the MnSCU system, courses in which you earned a grade of D will be accepted in transfer if your overall GPA at the sending college or university is 2.0 or higher. If your GPA at the sending institution is below 2.0, the D grade courses will not be accepted in transfer.
It is important to note that individual M State programs reserve the right to not accept "D" graded courses in fulfillment of program requirements.
Transfer of credit and courses will be evaluated based on M State's policies and procedures, as outlined in the College Catalog and Student Handbook, as well as Minnesota State Colleges and Universities system policies and procedures and according to Family Educational Rights and Privacy Act (FERPA).
M State Transfer of Credit Policy and Procedure (found under Educational Policies)
MnTransfer.org is a resource for locating information to guide in transfer planning, including transfer policies and procedures, articulation agreements, student services and transfer contact information. Most information is specific to the University of Minnesota and the MnSCU system.
Transferology is a Web-based database of course equivalency and transfer information that provides program information and course equivalencies. It also offers a degree planning option to view how your courses transfer to other participating colleges and universities.
Last modified: November 24th, 2014 at 04:24pm