Phased return to work and instruction

Page last updated on July 15, 2020 2:34 pm

To support our students, faculty and staff in moving forward amid the extraordinary circumstances of the COVID-19 pandemic, M State commits to continuing to provide safe spaces where learning, teaching, serving and working together can thrive. Here are the phases and procedures that will guide the college community as we gradually reopen our campuses to pursue our mission of delivering affordable and exceptional education, service and workforce training.

COVID graphic set

PHASED RETURN TO WORK AND INSTRUCTION

M State will phase in a return of faculty, staff and students in a coordinated process to ensure appropriate physical distancing and availability of PPE. Individuals will return to campus based on the core activities they support and their demonstrated need to be on campus to support the needs of students. No one should return to campus without authorization. Unless an employee has a documented medical reason, employees are expected to return to campus as their phase is implemented.

Return plans and the associated employees may vary based on campus size and personnel levels.

These efforts will be tightly coordinated to mitigate potential risks and ensure the safety of our employees and students and the communities we serve. No program or department should increase authorized levels beyond current needs to support critical on-site operations and activities without approval from your respective dean or supervisor. Once decisions to expand on-site levels of return in certain areas are made, individuals should follow the protocols detailed in this guide for returning to work on campus.

Compliance with the policies and protocols are required for continued access; violations (e.g., blatant disregard for infection prevention measures) may result in the revocation of building access privileges.

The dates for each phase are based on planning needs and student traffic patterns. The first group of employees, meaning those in Phase 2, will come back following the conclusion of the Governor’s Executive Order 20-35 Peacetime Emergency, which expires on June 12, 2020.  Supervisors and administrators are asked to return the week prior to allow for planning.

 

Phase 1 – Planning and Preparation (June 8-June 14)

  1. Personnel included:
    1. Administrators and supervisors
    2. Facilities staff
  2. Goals and activities:
    1. Finalize all aspects of future phases.
    2. Determine safety protocols and facility changes/enhancements to ensure safe return of staff and students.
    3. Finalize plans for safe student recruitment, advising and enrollment activities.
    4. Deliver summer term instruction online with limited face to face when required.
    5. Begin to evaluate and adjust fall term course schedule (in partnership with faculty).
    6. Computer Help Center staff on campus as often as needed to achieve goals and activities.

Phase 2 – Enrollment Management Ramp Up (June 15)

  1. Additional personnel included:
    1. Resource specialists
    2. Enrollment managers
    3. Advisors
    4. Library
  2. Goals and activities (in addition to those items listed in Phase 1): 
    1. Bring back student-facing personnel to assist with public and new/current students coming to campus for enrollment and access to technology.
    2. Continue to offer virtual services M-F 8am-4:30pm.
    3. One door will be open to the public.
    4. Allow facilities time to prepare campuses and develop plans for occupancy.
    5. Planning for drive-up and enrollment services.
    6. Managers/campus lead team will create one-week rotational schedules for advisors and enrollment managers. For example, in Detroit Lakes, Fergus Falls and Wadena, EM is working on campus one week while advisor telecommutes, and advisor is working on campus the next week while EM telecommutes. In Moorhead, there will be a minimum of two employees on campus each week. They will share enrollment/advising responsibilities, reaching out to virtual services as needed.

Phase 3 – Student Services Ramp Up (July 13, 2020)

  1. Additional personnel include:
    1. Financial aid
    2. Social workers
    3. Bookstores
    4. Business services
    5. Workforce development services
    6. Rotation of employee groups that previously returned will cease and all members of the employee group will report to campus daily.
  2. Goals and activities (in addition to items in Phases 1-2):
    1. Bring back additional personnel to assist with recruitment, enrollment, processing and business services.
    2. Offer drive-up services, 1:1 or small group advising and individual/small group campus tours.
    3. Continue planning for various drive up services.
    4. Plan for in-person registration events, possible assessment proctoring and opening the bookstores.

Phase 4 – Additional Services Ramp Up (July 20, 2020)

  1. Additional personnel include:
    1. Career Services
    2. Admissions
    3. Spartan Center
    4. Registration
    5. IT and Computer Help Center
  2. Goals and activities (in addition to items in Phases 1-3):
    1. Bring back additional personnel to assist with enrollment, technology processing and auxiliary services.
    2. Offer drive-up services, 1:1 or small group advising, individual/small group tours, in person registration events, possible proctoring and bookstores open.
    3. Plan for housing occupancy.
    4. Develop plan for ensuring social distancing in labs which will be allowed to have limited face-to-face instruction.
    5. Begin planning for book distribution to students based on course schedule delivery modalities.
    6. Begin planning of food service and dining options.
    7. Planning for library service options.

Phase 5 – M State Fully Operational (July 27, 2020)

  1. Additional personnel include:
    1. Remaining non-instructional employees on 12-month contracts
  2. Goals and activities (in addition to items in Phases 1-4):
    1. Finalize housing occupancy plan.
    2. Open additional public entrances as situation warrants.
    3. Finalize plan for ensuring social distancing in labs which will be allowed to have limited face-to-face instruction.
    4. Finalize plan for book distribution to students based on course schedule delivery modalities.
    5. Finalize plans for food service and dining options.
    6. Finalize plans for library services.