Facility Safety Protocols

Page last updated on July 15, 2020 2:34 pm

To support our students, faculty and staff in moving forward amid the extraordinary circumstances of the COVID-19 pandemic, M State commits to continuing to provide safe spaces where learning, teaching, serving and working together can thrive. Here are the phases and procedures that will guide the college community as we gradually reopen our campuses to pursue our mission of delivering affordable and exceptional education, service and workforce training.

COVID graphic set

FACILITY SAFETY PROTOCOLS

As more employees return to work on campus and the general public begins to visit the campus, facility protocols have been developed to ensure social distancing and safety practices. Although these new protocols will restrict how we move around on the campus, it is essential that we all follow these protocols to ensure the continued health of our employees as well as our visitors and communities.

 

Campus Entrances/Access to Buildings

  • Each campus will have one main entrance that will unlocked for the public.
  • Students and the general public will be surveyed by the employee at the reception desk to ensure that they have no COVID-19 symptoms.  If they answer yes to any of the questions, they will be asked to leave the building. 
  • The front desk will ensure that all students and members of the public have a face covering and if they do not, the college will provide one to them.
  • Beginning June 8th, a secondary entrance will be used by all employees and will have a sign-in sheet to ensure everyone who is on the campus is accounted for. The employee entrance will be determined by the campus leadership team. This entrance will assist in alleviating congregation of people at the front entrance. There will be no community pen/pencil at the sign in table.  Plan accordingly.
  • Employee start times may be slightly staggered to avoid multiple individuals entering the campus at the same time. To be worked out with supervisor.
  • Exceptions to student classes may be authorized if warranted and if there is a way to log the names of students that are on the campus.
  • Other entrances will be locked, with signage directing visitors and contractors to the main unlocked entrance.
  • Other entrances may open as the summer progresses depending on guidance from health organizations.
  • All employees and visitors will be required to complete a screening survey prior to being allowed into a building. Everyone will also be required to sign a Tennessen warning acknowledging we are collecting their data.
  • Access to buildings will be limited to the individual with a business reason to be at the campus along with minimal people there to assist (i.e. parent assisting a student).  All students who have an interest in attending or researching the college will be assumed to have a business reason to enter the campus.

 

Face Masks

  • Face masks/coverings must be worn by any person in a reception/receiving area.
  • Face masks/coverings must be worn by all employees at all times on campus in public settings (e.g., common work spaces, public spaces, hallways, stairwells, elevators, meeting rooms, classrooms, break rooms, in restrooms, etc.).
  • Face masks/coverings must be worn by all students and members of the public at all times on campus in public settings (e.g., common work spaces, public spaces, hallways, stairwells, elevators, meeting rooms, classrooms, break rooms, in restrooms, etc.).
  • Face masks/coverings are NOT required to be worn while at your workstation as long as there are not students or other employees within your workstation or office. If another individual enters your space and cannot remain socially distant (6 feet apart), you must both wear a face mask/covering.
  • Faculty who are delivering on-campus instruction may remove their face mask to teach provided they are located within a delineated teaching area that is no less than 10 feet from students.
  • Employees and students should provide their own masks.
  • If an employee or students comes to campus without a mask, one will be provided by the college.

Gloves

  • Gloves are required to be worn by the facilities team as they are performing disinfecting activities.
  • Gloves are not necessary for general use and should not be used to replace good hand hygiene.

Shields

  • Supervisors and the facility team will try to identify which workstations are student-facing and need a plexiglass shield to protect employees and visitors.
  • The campus facility directors will be responsible for ordering the needed shields.  Employees should not order protective shields themselves and must go through a facility director.
  • If you feel you need a protective shield and one has not already been installed at your workstation, please contact your supervisor.

Building Cleaning and Disinfection Protocols

  • Enhanced cleaning protocols are in place on campus for high-risk/high-touch areas (e.g., door handles, light switches, handrails, interior doors, door push plates, common spaces, flat surfaces such as tables, elevator buttons). 
  • Increased cleaning will be performed in restrooms in common areas.
  • Hand sanitizer dispensers have been placed at entrance and exit points for buildings on campus, as well as other areas of the campus.
  • If an individual in a building tests positive for COVID-19, the entire building might not be shut down. Whenever possible, the immediate space(s) which the positive person occupied will be deep-cleaned based on CDC protocols and will be re-opened once sanitized.

Public Space Protocols

  • Visual cues such as floor decals, colored tape or signs will be placed in areas where lines are common to indicate where people should stand while waiting.
  • Barriers to ensure social distancing will be placed where space allows.
  • Pens used by visitors or students will be given to the visitor/student to keep. Pens will not be shared.
  • Public materials (catalogs, brochures, etc.) will be removed from public areas and available on request only.
  • Public computers will be disinfected after each use.  
  • Public spaces will be set up to ensure social distancing by removing chairs, computers, etc.
  • Water fountains will be disabled and clearly marked to state that only the bottle fill dispenser is operational.
  • Facilities team will continue to disinfect door handles and light switches on a regular basis several times per day.
  • Certain areas/rooms of the campus will be restricted and clearly marked to limit the amount of the facility that needs to be disinfected daily.

Individual Workspace Protocols

  • Plexiglass shields will be installed on desktops identified as student-facing workspaces.
  • Employees may request a shield if they want one.
  • Physical barriers to ensure social distancing should be placed where space allows.
  • Alternative workspace locations may need to be established to ensure social distancing.
  • Pens used by visitors or students will be given to the visitor/student to keep. Pens will not be shared.
  • Guest chairs should be limited to one per workstation.
  • No more than one other individual in your workspace unless a 6-foot separation can be established.
  • Public materials (catalogs, brochures, etc.) will be removed from workstations and available on request only.
  • Facilities will disinfect your workspace daily, however disinfecting during the workday and disinfecting your telephone, keyboard, etc., will be the responsibility of the employee.

Campus Personnel Traffic Control

  • Employees should limit movement around the campus as much as possible by remaining in their workspace.
  • One-way directional signage for spaces with multiple through-ways may be established to avoid meeting others within those areas.

Restrooms

  • Restrooms will be modified to ensure physical distancing is achieved.

Meetings

  • Meetings should remain virtual if possible, even if all participants are on campus.
  • If it is not possible to meet virtually, all face-to-face meetings with other employees or students are required to maintain social distancing of 6 feet between individuals.

Employee Gatherings on Campus

  • Gatherings of 10 or more are not allowed at this time. Changes to gathering size restrictions will be communicated as we ramp up.

USE OF SPACE PROTOCOLS BY EXTERNAL ENTITIES

External Requests for Space

  • Use of space within buildings will not be allowed short-term unless for a specific reason associated with the COVID-19 response. All requests will be routed for review through the director of safety and emergency preparedness.
  • Use of outdoor space may be allowed based on the entity providing:
    • The safety protocols they will use to ensure social distancing;
    • A written plan provided to the college outlining the protocols;
    • No employee will be expected to assist the entity unless the employee volunteers.

Tenants with Long-Term Leases

  • External organizations that lease space on a long-term basis will be allowed to continue operations with the expectation that they will follow our safety protocols.
  • A copy of their safety protocol plan will be requested and reviewed by the director of safety and emergency preparedness to ensure that their protocols align with the campus plan. Unresolved discrepancies will be routed through the chief financial officer for consultation.